To Apply: Send cover letter and resume email@example.com.
Classification: Full Time and Non-exempt
Reports to: Executive Director, TCBA and TCBF Board of Directors
The Office Manager of the Tarrant County Bar Association (the “Association”) is responsible for overseeing the daily operations and administrative tasks of the Association, including answering phone calls, greeting visitors of the Association, and assisting with Association functions and events. This position is not well suited for remote work and requires physical attendance at the office.
Specific tasks include:
- Answering phones, checking voice messages, directing calls, and circulating messages to staff;
- Greeting visitors, receiving deliveries, opening and sending mail, ordering supplies, and maintaining inventory;
- Maintaining and updating Association files (including CLE reporting and section files), Building System Binder and related files, and overseeing Association’s document retention;
- Opening and closing building, and ensuring appropriate security measures and monitoring of building;
- Oversight of the Bar Building, including serving as the liaison with the property management company, ensuring appropriate maintenance of the Fire and Security Alarm systems, HVAC systems, and other building fixtures, and scheduling appropriate inspections and deadlines;
- Overseeing rental of Bar Building and scheduling of Bar related events;
- Managing meeting space for rentals and Bar events, including room arrangement and AV/technical needs; and
- Preparing deposits for Bar related organizations.
The Office Manager is responsible for serving as the staff liaison for certain programs and committees of the Association, including:
- TCBA’s Fee Arbitration program;
- Eldon B. Mahon Inn of Court;
- Various sections of the Association.
The Office Manager also attends, as necessary, Association functions and events as the representative of the Association.
Qualifications of Position
High school degree. Bachelor Degree preferred. In lieu of a degree, sufficient work experience may be substituted.
- Pleasant demeanor and focused on customer service;
- Superior organizational skills and record keeping for all duties of the position; good communication and grammar skills; ability to communicate in person, by phone or by email with a variety of individuals from staff, board members, committee members, and a large variety of inquiries from members of the Association, from other groups, and from the general public;
- Knowledge and proficiency of Zoom, Office 365, Microsoft Teams, Microsoft Office, QuickBooks, Adobe PDF, PowerPoint, and;
- Ability to multi-task many projects at the same time;
- Ability to meet deadlines;
- Good judgment and professionalism;
- Ability to work overtime or irregular hours, if necessary, to perform the essential duties of the position;
- Experience working in a non-profit environment or membership association is a plus;
- Experience in the legal field is a plus to appreciate and communicate with the legal professionals in the membership and various firm administrators.
Benefits and Compensation:
- Salary commensurate with experience and education.
- Opportunity to participate in employment retirement program, with employer matching.
- Generous paid time off and holiday policies.
This job description is intended only to provide general guidance. It is understood that the position may involve overtime, and that additional or different duties may be added at management’s discretion.